New Resident Registration Packet - The Sanctuary at Bay Hill

NEW RESIDENT REGISTRATION

Address *

Address Line 1

Address Line 2

City

State

Zip Code

Before a resident can receive any service from the Sanctuary at Bay Hill Condominium Association, the following will be required:

Owners Name, mailing address, contact number and e-mail
Owners Lease Addendum (signed by owner and resident)
Evidence of Insurance (interior/Owner’s Insurance
Confirm Assessment’s Fees are current
No open violations
Use Rules and Permission to Tow (Signed by resident)
Tenants Name, contact number, and email
Pet information if applicable
Management company info if applicable
Signed and dated lease or notarized statement from the owner authorizing the usage of the unit
Make, Model, tag and registration for all cars
Copy of keys to unit

Prices
Gate cards $50 each (nonrefundable)
Gate remotes $75 each (nonrefundable)
Registration (Admin) fee $150 must be paid prior to move in date no exceptions.

Rules, Regulations and Permission to Tow Authorization

I have received a copy and have been informed to read the Rules and Regulations of the Sanctuary at Bay Hill. I have been informed that if I have any questions regarding these Rules and Regulations given to me by the Association, I have been instructed to contact the office at 407-352-7623. I have been provided with a copy of the parking Rules and Regulations and further agree that if I break these Rules I can be towed with no warning at my expense, and it is my responsibility to inform all of my visiting guests of these Rules and Regulations pertaining to the community and for parking. I understand that from time to time the Board of Directors may change or Amend these Rules as necessary to improve the operation of this community.

I the undersigned, do hereby give my consent to tow my vehicle if it is in violation of the rules of this Association and due diligence has been rendered.

I further understand that if a violation results in fines or fees associated with noncompliance to any Rule Violation that all costs including to recover my vehicle are mine, and the association will not reimburse monetary losses or damages.

Tenant/Owner *

Print Name

SIGNATURES:
To sign required signature fields in this form, you may sign with your finger if you're using a tablet or phone, or with your MOUSE, if you're using your PC or laptop.

Tenant/Owner *

Clear Signature

Signature

Date *

Amenities, Parking Rules and Regulations

Tennis Court:

Use tennis court at your own risk.
Closes at 10PM
Proper foot wear.
No food, glass or alcoholic beverages.
No pets.
No bicycles, roller blades or skate boards.
Children under the age of 12 must be accompanied by an adult.
No Strollers.
Do not abuse the net or other equipment.
Pick up before exiting court.

We ask that the tennis court to be used for what it is (a place to play tennis). This is not an area for small children or animals to run and play in a fenced in area.

Pool:

Open from dawn, closes at 10PM.
No life guard on duty. Swim at your own risk.
No glass containers.
No food in pool or on deck.
Proper swimming attire required; No cutoffs, T-Backs or diapers.
No running, jumping or horseplay in pool area.
Children under the age of 14 must be accompanied by an adult.
Guests must be accompanied by a resident.
No bicycles, roller skates, or skateboards.
No pets allowed.
Pick up before exiting swimming pool.

Basketball Court:

Use at your own risk.
Closes at 10PM
Pick up before exiting basketball court.

Playgrounds:

Use at your own risk.
Report any misuse or issues with damaged playground equipment.
Pick up before exiting playground

Fitness Center:

For Residents and their guests only.
No one under age of 16 allowed on equipment.
Wipe down and turn off equipment after use.
Keep TV volume at a reasonable level.
Report all faulty equipment to 407-352-7623.
If you are the last one to leave, please turn off TV.

Only one key issued to each property. If key is lost there is a $5 replacement fee.

PARKING:
As a Resident of the community, it is your responsibility to Park not only your vehicle properly but to make sure your guests have parked properly.

Each unit has two Parking Spaces one in the Garage and the second on the Driveway.
All Extra Parking Spaces are Guest Spaces unless there is a sign that Clearly States it is Paid Parking Space or is a Disabled Parking Space.
Each Resident has a Parking Passcode to park a Guest.
It is the Resident's Responsibility to be sure that all their guests are parked in a Guest Parking Space and Registered as a Guest while parked in our community.
Under no circumstances are Commercial Vehicles allowed to park as a guest on property without written Permission/or Approval from the Association office.
We TOW vehicles that are in Violation of these Rules at the vehicle owners’ expense, no warnings need to be given in advance.
If you have purchased a Paid Parking Space you must always display the pass on the dashboard of the car with the dates showing, this pass only works in a Pard Parking Space, Not in Guest Parking. There are 25 spaces throughout the community, you can use any of those Paid Parking Spaces that are available.
We spot check during the day so all cars must be registered as guests to be in a guest parking space during the day or the night.
For Complete Parking Rules please Read the information in the Rules and Regulations that was provided.

I agree to the terms of the use of the Sanctuary at Bay Hill Amenities Rules and Regulations. If I do not follow these rules it may result in loss of privilege to any of these amenities. I Certify that I understand that parking is a privilege at the Sanctuary at Bay Hill, by not following the Rules I or my Guest may be towed at any time of day or night for not following these Rules and guest parking privileges may be taken away.

I agree to the terms of the use of the Sanctuary at Bay Hill Amenities Rules and Regulations. If I do not follow these rules it may result in loss of privilege to any of these amenities.

Unit number *

Signature of Owner/Tenant *

Clear Signature

Signature

Date *

Printed Owner/Tenant *

Print Name

The Tennis Court/ Fitness Center key and Pool Armband will be issued and should be returned to office before moving.

$25 fee for Lost, Stolen or Unreturned Pool Armband and Key.

Gate Maintenance Information Form

Sanctuary at Bay Hill Condominium Association

Generating party contact name: Lori Coolidge / Ruth Gibson
Generating party phone number: 407-352-7623

Date *

Homeowner’s/ Tenants Name (NAME TO BE ENTERED ON DISPLAY) *

(Last Name, First Initial)

Address *

Phone, including Area Code *

(Gate Remote Controllers, or Gate Card Serial Number(s) (5 Digits)

Please check this box if you do not want your name on the gate roster

Do not list

Note: If your name is not on gate roster, unexpected visitors will not be able to gain access to community.

All entries may take up to 48 hours to process. Only one directory code per address. Once a directory code is set, it is $25.00 charge to change it

THIS AREA IS FILLED OUT BY MANAGEMENT

Is this a new home?

Yes
No

If not, is the previous owner to be removed?

Yes
No

Previous owner’s name

Previous owner’s Access Code

Previous owner’s remote, laser label, or gate card numbers

Additional notes for SPS Maintenance or Autolock Schedule Requested

Residential Information Form

Date *

Address *

Email Address 1 *

Email Address 2

Email Address 3

Name 1 *

First

Last

Phone *

- - - - - - -

Name 2

First

Last

Phone

- - - - - - -

Name 3

First

Last

Phone

- - - - - - -

Emergency Contact Name *

First

Last

Emergency Contact Phone *

Pet Registration

Resident's Name *

Unit # *

Do you have pets?

I do NOT have pets
YES, I have pets

Please sign if you do NOT have any pets

Clear Signature

Signature

Date

Unit owner/Tenant will provide the Sanctuary at Bay Hill with a photograph of pet and proof of vaccinations. Please complete one form per animal. Per the rules and regulations, the maximum weight is 50 pounds, and no aggressive breeds are permitted. You are responsible to clean up after your pet. All pets when outside will be on a leash. Fines will be strictly imposed.

No Mix or variation of any of these breeds are permitted:

Akita
Chow Chow
Pit Bull
Rottweiler
Wolf Hybrid
German Shepherd

Alaskan Malamutes
Doberman Pinschers
Presa Canario
Staffordshire Terrier
Bull Terrier
Huskies

PET INFORMATION

Pet Name *

Species and Breed *

Weight (lbs) *

Age *

Color of Pet *

RESIDENT Signature *

Clear Signature

Vehicle Registration Form

Each unit is allowed two (2) cars per unit one (1) parked in the garage and one (1) parked in the driveway. If you have NO car, mark "N/A" in the Required fields.

Name *

Unit Address *

Vehicle Make *

Vehicle Model *

Vehicle Year *

Vehicle Color *

License Plate Number *

State *

Vehicle 2 Make

Vehicle 2 Model

Vehicle 2 Year

Vehicle 2 Color

Vehicle 2 License Number

Vehicle 2 State

7400 Sugar Bend Drive Orlando, Florida 32819 Police Non-Emergency Number: 407-836-HELP (4357)